Privacy – Self-Leadership Coaching | Pilot Your Mind Coaching

Privacy Notice

Last updated: 13th June 2026

This Privacy Notice explains how Live Your Truth Coaching (“we”, “us”, “our”) collects, uses, and protects your personal information.

We are committed to protecting your privacy and handling your personal data in a transparent and lawful way, in line with UK data protection law.

Pilot Your Mind® is a registered trademark and brand of Live Your Truth Coaching operated by Alison Sinclair.

Who we are

Data controller
Live Your Truth Coaching

Website
https://pilotyourmind.co.uk

Email
alison@pilotyourmind.co.uk

Based in
United Kingdom

If you have any questions about this notice, wish to exercise your data protection rights, or have concerns about how your data is used, you can contact us using the details above.

What personal data we collect

We only collect the information we need.

This may include:

First name
Email address

We collect this information when you:

How we use your personal data

We use your personal data for the following purposes:

Based on your consent:

to send you the newsletter you signed up for
to deliver the toolkit or resource you requested
to share relevant updates, insights, or offers related to our coaching services

We do not sell your data and we do not use it for automated decision-making or profiling.

Coaching and assessment services

If you engage in a coaching session, assessment, or related service (including completing a pre-session form), we collect additional personal information relevant to delivering that service.

This can include background information, reflections, or responses you choose to share.

This information is used solely to prepare for and deliver a tailored coaching experience, is handled confidentially, and is processed on the lawful basis of contract.

We do not use this information for marketing purposes unless you have separately opted in.

Coaching sessions are not routinely recorded. Where recordings are requested or agreed, separate consent and confidentiality terms apply.

Lawful basis for processing

Under UK GDPR, we must have a lawful reason to use your data.

Our lawful bases are:

Consent
When you choose to sign up to our newsletter or request a toolkit

Contract
If you engage our coaching or assessment services

You can withdraw your consent at any time by unsubscribing or contacting us.

Email marketing

We only send marketing emails to individuals who have actively opted in.

Our emails:

clearly explain why you are receiving them
include an unsubscribe link in every message

We recommend and use double opt-in where possible to confirm your consent.

Who we share your data with

We use trusted third-party services to help us operate our website and email communications.

This includes:

MailerLite (email marketing platform)

Microsoft 365 (email, file storage, forms, and meeting services)

Fathom (meeting transcription and summary services where recordings are specifically requested or agreed)

These providers act as data processors and only process your data on our instructions. Appropriate data protection agreements are in place.

This is different from third-party platforms you may access directly as part of our services (see below).

Some providers may store data outside the UK. Where this happens, appropriate safeguards are used in line with UK data protection law.

Third-party assessments (Positive Intelligence®)

As part of our coaching services, you may be invited to complete an assessment provided by Positive Intelligence®, LLC.

This assessment is accessed via a unique link and is hosted on their platform. Positive Intelligence® acts as an independent data controller for any personal data you provide through the assessment.

We receive access to your assessment results in our capacity as your coach in order to support and deliver your coaching experience.

We do not control how your data is processed on their platform. We encourage you to review Positive Intelligence®’s Privacy Policy to understand how your data is collected, used, and stored.

How long we keep your data

We keep your personal data:

for as long as you remain subscribed (for newsletter data)

for as long as necessary to deliver coaching or assessment services and meet legal, tax, or record-keeping obligations

Once no longer required, your data will be securely deleted or anonymised.

Your rights

Under UK GDPR, you have the right to:

access the personal data we hold about you
ask us to correct inaccurate data
request deletion of your data
withdraw consent at any time
object to certain types of processing

To exercise any of these rights, please contact us using the details above.

If you have any concerns about how your personal data has been collected, used, stored, or handled, please contact us in the first instance so we can investigate and try to resolve the matter.

You can contact us at:

Email: alison@pilotyourmind.co.uk

We will acknowledge your complaint and aim to respond within 30 days.

If you are not satisfied with our response, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO).

Further information can be found at www.ico.org.uk.

Cookies

Our website uses essential cookies only. These cookies are required for the website to function properly and cannot be switched off in our systems.

We do not use cookies for:

analytics
advertising
marketing or tracking purposes

Essential cookies are used to enable core website functionality and are not used for tracking or marketing purposes.

You can manage or delete cookies through your browser settings. Please note that disabling essential cookies may affect how the website functions.

Log data and website security

When you visit our website, technical information such as IP address, browser type, and pages visited may be recorded automatically by our hosting provider for security and maintenance purposes.

This information is used for security and maintenance purposes and is not used by us to identify individuals.

Data security

We take appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, misuse, or disclosure.

Links to other websites

Our website may include links to external websites, podcasts, or platforms.

We are not responsible for the privacy practices or content of third-party sites. We encourage you to review their privacy notices separately.

Children’s data

Our services are intended for adults.

We do not knowingly collect personal data from anyone under the age of 18. If we become aware that we have done so, we will delete the data promptly.

Changes to this Privacy Notice

We may update this Privacy Notice from time to time.

The latest version will always be available on this page. We encourage you to review it periodically.

Contact us

If you have questions about this Privacy Notice or how your data is handled, please contact:

Live Your Truth Coaching

Email: alison@pilotyourmind.co.uk

Professional disclaimer

The coach identified herein is an independent member of the PQ® Coach programme and is not an employee, agent, or representative of Positive Intelligence®, LLC.

Coaching services and materials do not constitute medical or mental health advice and are not a substitute for professional diagnosis or treatment.